Personal Assistant to Director (Wine Jobs: Management & Administration)

  AGS Group

  Hong Kong, Central and Western

Our client is a fast growing  specialty wine company  with business in Hong Kong and China which offers personalised fine wine selection and wine management services for its high net worth clientele. They are now looking for a talented  Personal Assistant  to join their dynamic team.

Responsibilities

• Perform full spectrum of personal and secretarial support to the Managing Director
• Coordination of meetings, bookings and appointments arrangement for Director
• Assist in handling documentary work and filing including confidential documents
• Handling Director’s household issues including drivers and helpers’ arrangement
• Assist in coordination of contacting and meeting clients plus follow up on orders logistics
• Provide administrative support to Hong Kong Office including managing and maintaining office supplies
• Assist in staff and company’s certificates/licenses renewal
• Perform basic new staff entry procedures and managing existing staff record with regular report to headquarters

Requirements

• Degree holder in any disciplines with secretarial study background preferred
• At least 5-8 years relevant experience as a personal assistant, secretary or executive assistant
• Familiarity with HK labour law would be an advantage
• Excellent interpersonal and communication skills with ability to work with people at all levels
• Highly motivated with positive working attitude and ability to work under pressure
• Meticulous and well organized with ability strong sense of responsibility
• Strong sense of urgency with good time management skills
• Ability to maintain confidentiality
• Excellent command of both written and spoken English and Chinese (Cantonese & Mandarin)
• Proficient in PC skills including MS Office and Chinese Word Processing